The City of St. John’s is seeking submissions from qualified firms for engineering services to prepare a detailed design of Churchill Square based on the Re-Imagine Churchill Square concept plan. The successful proponent will be required to provide a wide range design and administrative services for the duration of the project including preparation of contract drawings and technical requirements package for tender call as well as construction staging and traffic control plans.

Services will be required in support of tender call and contract award. Contract administration services, by way of coordination and support, and resident site inspection will be required during construction. Following completion of construction, as-built drawings and completion package will be required.

The detailed design for the project is expected to be completed by June 26, 2024, such that it may be included in a construction tender call for construction to begin during the 2024 construction season pending approval of construction funding.

The potential scope of Deliverables contemplated in this RFP is divided into two separate phases, as described in more detail in Section A of the RFP Particulars (Appendix D):

• Phase 1 - Design
• Phase 2 - Contract Administration, Field Inspection Services, and As-Builts

Proponents must submit proposals that address the full potential scope of the Deliverables and the ranking of proponents will be based on the complete proposals in respect of both the Phase 1 and Phase 2 Deliverables. 

The City’s ability to move forward with subsequent phases of the Deliverables is contingent on funding (Construction is scheduled to begin in 2024 pending approval of construction funding). Therefore, at the time of entering into a contract with the successful proponent, no commitment will be made by the City for the purchase of the Phase 2 Deliverables. However, proponents are advised that the potential scope of the contract resulting from this RFP may be expanded to include any or all of the Phase 2 Deliverables.

If funding is approved, the City may choose to do any of the following:

• invite the supplier that provided the Phase 1 Deliverables to negotiate an expansion of the scope of services under the contract to include any or all of the Phase 2 Deliverables;
• in the event that the supplier that provided the Phase 1 Deliverables has done so in a manner that is unsatisfactory to the City, the City may in its sole discretion, conduct a new procurement process for the award of a separate contract for any or all of the Phase 2 Deliverables; or
• Not proceed with any contract for the Phase 2 Deliverables.

When funding for construction is approved, a separate Prime Consultant Agreement (PCA) will be required for services provided after preparation of the approved tender package.  Hourly rates included in this RFP will be adjusted using the year to year (November to November) percentage increase in the Consumer Price Index for Newfoundland and Labrador (as determined by Statistics Canada – All Items), for the year previous to the year that the unit price is adjusted.  Adjustments will only apply for services in 2025 and after.