This Request for Proposals (the “RFP”) is an invitation by the City of St. John’s (the “City”) to prospective proponents to submit proposals for the Detailed Design Services – Intersection Improvements Initiative (Three Locations)  as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”).

The City of St. John’s is seeking submissions from qualified firms for engineering services for the Intersection Improvements Initiative project (three locations). The successful proponent will be required to provide a wide range of design and administrative services for the duration of the project including preparation of a complete tender ready drawing set that includes construction staging and traffic control plans. Services will be required in support of tender call and contract award. Contract administration and resident site inspection services will be required during construction. Following completion of construction, an as-built drawings and completions package will be required.

The potential scope of Deliverables contemplated in this RFP is divided into two separate phases, as described in more detail in Section A of the RFP Particulars (Appendix D):

Phase 1 – Design (the “Phase 1 Deliverables”)

Phase 2 – Contract Administration, Field Inspection, & As-Builts (the “Phase 2 Deliverables”)

Proponents must submit proposals that address the full potential scope of the Deliverables and the ranking of proponents will be based on the evaluation of the complete proposals in respect of both the Phase 1 Deliverables and the Phase 2 Deliverables.

Based on the evaluation process described in this RFP, the selected proponent, if any, will be invited to negotiate a contract for the provision of the Phase 1 Deliverables. 

The City’s ability to move forward with subsequent phases of the Deliverables is contingent on funding. Therefore, at the time of entering into a contract with the successful proponent, no commitment will be made by the City for the purchase of the Phase 2 Deliverables. However, proponents are advised that the potential scope of the contract resulting from this RFP may be expanded to include any or all of the Phase 2 Deliverables.

 If funding is approved, the City may choose to do any of the following:

• invite the supplier that provided the Phase 1 Deliverables to negotiate an expansion of the scope of services under the contract to include any or all of the Phase 2 Deliverables;
• in the event that the supplier that provided the Phase 1 Deliverables has done so in a manner that is unsatisfactory to the City, the City may in its sole discretion, conduct a new procurement process for the award of a separate contract for any or all of the Phase 2 Deliverables; or
• Not proceed with any contract for the Phase 2 Deliverables.

Hourly rates included in this RFP will be adjusted using the year to year (November to November) percentage increase in the Consumer Price Index for Newfoundland and Labrador (as determined by Statistics Canada – All Items), for the year previous to the year that the unit price is adjusted. Adjustments will only apply for services in 2025 and after.